Project Plan
The attached Project Plan has been reviewed and is approved for execution by the undersigned.
Project Title: Project Working Title:
Signature
Date
Signature
Date
Program Manager
Project Sponsor
Signature
Date
Signature
Date
Agency Head
Cabinet Secretary
Signature
Date
Secretary of Technology
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Project Plan
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Proponent Secretary – The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an enterprise project; Proponent Agency – The agency that will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned. Project Title: Proponent Secretary: Prepared by: Project Working Title: Proponent Agency: Date / Control Number:
B. Points of Contact
List the principal individuals who may be contacted for information regarding the project.
Position
Project Sponsor Program Manager Project Manager Procurement Contact Project Team Member Project Team Member Stakeholder Stakeholder Other (DTP, Secretariat)
Title/Name/Organization
Phone
E-mail
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C. Contractor Information
Identify each company contracted to work on this project and list the names, telephone numbers, and email addresses for the representatives of each company.
Company Name:
Position Senior Manager Account Manager Project Manager Technical Lead Other Name Phone E-mail
Company Name:
Position Senior Manager Account Manager Project Manager Technical Lead Other Name Phone E-mail
Company Name:
Position Senior Manager Account Manager Project Manager Technical Lead Other Name Phone E-mail
Company Name:
Position Senior Manager Account Manager Project Manager Technical Lead Other Name Phone E-mail
Company Name:
Position Senior Manager Account Manager Project Manager Technical Lead Other Name Phone E-mail
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D. Project Plan Summary 1. Business Problem
Insert the Business Problem as stated in the Project Charter (Section C).
2. Assumptions
List the Assumptions made about the project in the Project Charter (Section D). List and identify any changes to the original assumptions or additional assumptions made during project planning.
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3. Project Description
Provide the Project Description stated in the Project Charter (Section E). If there are changes to the Description because of Project Planning, clearly identify the changes or additions made to the Project Description.
4. Project Scope
Provide the Project Scope found in the Project Charter (Section E) and identify any additions or changes resulting from detailed Project Planning.
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5. Performance Plan Summary
Provide a summary of the Measures of Success from the Performance Plan at Appendix A. In the table below, list the Project Objectives, Performance Goal for each objective, and briefly describe the Methodology for how the Performance Goal is measured.
Project Objective
Performance Goal
Methodology
6. Critical Milestone Summary
Summarize the Project Schedule by listing the Milestones or Events on the critical path of the Project Schedule (Appendix D). The critical path is: a series of activities, which determine the earliest completion time of the project. For each event, provide the Projected Date of completion and a brief description of the Significance of the Milestone or Event listed.
Milestone or Event
Projected Date of Completion
Significance
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7. Budget Planning Summary
Provide a summary in table form of the expenditures and source of funding for the project during the life of the project. Identify and explain deviations from the approved funding outlined in the Project Charter. This budget does not include expenditures and funding for the life of the asset produced. Lifecycle costs for the asset are addressed in project initiation. The complete Budget Plan is attached at Appendix E.
Planned Expenditure ($000)
FY 200_ Internal Staff Labor Services Software Tools Hardware Materials and Supplies Facilities Telecommunications Training Contingency (Risk) Total FY 200_ FY 200_ FY 200_ Total Comments
Explanation:
Funding Source ($000)
FY 200_ General Fund Non-General Fund Federal Other Total FY 200_ FY 200_ FY 200_ Total Comments
Explanation:
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8. Procurement Plan Summary
Summarize the Procurement Plan for the project found in Appendix F. Include information about major procurements, procurement strategies, and projected dates for critical procurement activities.
9. Risk Planning Summary
Summarize the Risk Management Strategy for the project.
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10. Top Ten Risk(s)
Provide a list of the ten (10) highest risks to the project’s success, including the probability of their occurrence, level of impact anticipated, and a brief description of the Mitigation Strategy for each.
#
Description
Probability %
Impact 1= low 5 = high
Mitigation Strategy
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2
3
4
5
6
7
8
9
10
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PROJECT PLAN APPENDICES
The attached appendices are the detailed plans and tables. These appendices are summarized in the executive summary paragraphs listed above. Templates and worksheets supporting development of the plans attached are available in Section 3 and Appendix B of the Guideline as well as in the template section of the Commonwealth Project Management Web Page.
Appendix A. Appendix B. Appendix C. Appendix D. Appendix E. Appendix F. Appendix G. Appendix H. Appendix I. Appendix J.
Project Performance Plan Work Breakdown Structure Resource Plan Project Schedule Project Budget Procurement Plan Risk Plan Communications Plan Change and Configuration Management Plan Quality Management and IV&V Plan
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